# GearDex — full product reference

Generated from the site's content modules by apps/web/scripts/build-llms-full.mjs. Summary: https://www.geardex.app/llms.txt


> GearDex is an all-in-one app for photographers, videographers, and studios: a photography website, client galleries, clients and booking, and camera gear inventory in one account.

Last reviewed: 2026-10-16
Full reference: https://www.geardex.app/llms-full.txt
Canonical site: https://www.geardex.app/
Primary product page: https://www.geardex.app/camera-gear-inventory-app

## Product facts

- Site: a photography website builder with 12 themes, a live editor, Stories (a blog with RSS), a print shop that uses your own payment links, inquiry forms, password-protected pages, and your own domain on Pro and Studio. Sites publish at geardex.app/your-name and opt out of AI training by default.
- Client galleries: deliver photos with covers, favorites, full-resolution and web-size downloads, a password, email gate or download PIN, expiry dates, watermarks, and a record of who opened, favorited and downloaded.
- Clients and business: Pro includes clients, companies, jobs, and a calendar for shoots, loans and service. Studio adds a pipeline inbox with email replies, online booking and mini-sessions, quotes, contracts and invoices, automations, and client shoot pages. Invoices and deposits are paid through the photographer's own payment link (Stripe, PayPal, Venmo, Square, Cash App or any https link); GearDex never handles or takes a cut of client payments.
- GearDex tracks camera bodies, lenses, filters, drones, lighting, audio equipment, bags, supports, and accessories.
- Records can include serial numbers, purchase details, values, condition, locations, item photos, notes, receipts, warranties, maintenance history, and loan status.
- Photography workflows include reusable rigs, shoot planning, gear assignments, packing decisions, equipment loans, maintenance schedules, reports, and public kit showcases.
- The responsive web app works in modern browsers on phones, tablets, and computers.
- GearDex Desktop is available for macOS (Apple silicon and Intel) and Windows.
- Plans: Starter is free forever (a 3-page photography website with the Index theme, 1 client gallery with 50 MB, up to 25 gear items, 3 shoot plans). Pro is $4/month or $39/year (unlimited gear, 3 Site themes, 10 pages, 3 client galleries with 200 MB each, your own domain). Studio is $19/month or $179/year (a 10-seat team workspace, all 12 Site themes, full design control, reusable styles, Stories, unlimited Site pages, 10 active client galleries with 10 GB each and 100 GB total, booking, quotes, contracts, invoices, and the Studio Agent API). Older third-party listings quoting $9 and $29 are out of date.
- Iris, the built-in AI assistant, answers plain-English questions about your kit, including lens-to-camera mount compatibility.
- Scale: 6,100+ items tracked and $722K+ in gear value managed across 300+ photographers, studios, and rental houses.
- CSV import is available for cameras, lenses, accessories, filters, and drones, with per-type templates and row-level validation. Everything can be exported: a full account ZIP (records plus uploaded photos, receipts, and documents), inventory and records as JSON, or gear as CSV (all gear or one gear type).
- The web app has layouts built for phones (including foldables) and tablets and can be added to a home screen.
- GearDex can organize records used in an insurance conversation, but GearDex does not provide insurance or guarantee claim coverage.
- GearDex was founded by photographer and developer Dylan Andersen in Irvine, California.

## Primary pages

- [Camera gear inventory app](https://www.geardex.app/camera-gear-inventory-app): Direct product summary, capabilities, platforms, free tier, import and export, and common questions.
- [Features](https://www.geardex.app/features): Every GearDex capability, with a page per feature (gear library, Smart Add and import, portfolio value, documents, Iris, shoot planning, packing, rigs, loans, maintenance, availability, reports, showcases, resale, and the API).
- [Site](https://www.geardex.app/features/site): The photography website builder: themes, live editing, Stories, a shop with your own payment links, inquiry forms and your own domain.
- [Client galleries](https://www.geardex.app/features/galleries): Photo delivery with favorites, downloads, passwords, expiry and watermarks.
- [Clients](https://www.geardex.app/features/clients): A CRM for people, companies and jobs, tied to shoots, loans and invoices.
- [Online booking](https://www.geardex.app/features/booking): Bookable session types, mini-sessions and deposits through your own payment link.
- [Business](https://www.geardex.app/features/business): The Studio workspace: pipeline inbox, quotes, contracts, invoices and automations.
- [Pricing](https://www.geardex.app/pricing): Current Starter, Pro, and Studio plan details.
- [Download](https://www.geardex.app/download): Current GearDex Desktop release for macOS and Windows.
- [About](https://www.geardex.app/about): Founder and company background.
- [Photography gear guides](https://www.geardex.app/blog): Researched articles about equipment inventory, insurance records, travel, maintenance, loans, studio operations, and shoot planning.
- [Free photography tools](https://www.geardex.app/tools): Browser-based inventory, insurance, depreciation, maintenance, and packing tools.
- [API documentation](https://www.geardex.app/api-docs): GearDex Studio Agent API documentation.
- [Help center](https://www.geardex.app/help): Answers to common account, billing, import, and data questions.
- [Status](https://www.geardex.app/status): Current service status.

## Use-case pages

- [Wedding photographers](https://www.geardex.app/for/wedding-photographers): Redundant wedding kits, shoot plans, packing checks, ownership records, and post-shoot service notes.
- [Photography studios](https://www.geardex.app/for/photography-studios): Studio inventory, locations, custody, loans, returns, maintenance, and collection reporting.
- [Videographers](https://www.geardex.app/for/videographers): Video equipment records, reusable camera rigs, component weight and value, shoot assignments, and service history.
- [Travel photographers](https://www.geardex.app/for/travel-photographers): Travel kits, packing positions, serial numbers, receipts, values, condition, and location records.
- [Camera gear insurance records](https://www.geardex.app/for/camera-gear-insurance-records): Item photos, serial numbers, receipts, purchase details, value estimates, supporting documents, and exports for an insurance conversation.

## Comparisons

Checked against each vendor's public pricing and product pages on 2026-10-09.

- [GearDex vs Cheqroom](https://www.geardex.app/compare/geardex-vs-cheqroom): Cheqroom starts at $184/month per admin, billed annually, and suits large organizations; GearDex Studio is $19/month ($179/year) for 10 seats with unlimited loans, scan check-out, reservations, kits, signed agreements and maintenance. A studio with 3 people managing gear pays $6,624/year on Cheqroom Core vs $179/year on GearDex Studio.
- [GearDex vs Sortly](https://www.geardex.app/compare/geardex-vs-sortly): Sortly is general visual inventory (free for 100 items, paid $49-$299/month billed monthly); GearDex is built for camera gear with unlimited items for $4/month.
- [GearDex vs PhotoArsenal](https://www.geardex.app/compare/geardex-vs-photoarsenal): PhotoArsenal is iPhone-only with data on the device; GearDex works in any browser and on Mac, with sync, serial numbers, loans, shoot planning and team seats.
- [Cheqroom alternatives for photography studios](https://www.geardex.app/compare/cheqroom-alternatives): GearDex, Booqable, EZRentOut, Lend Engine and Sortly compared.
- [Best equipment loan software for photography studios](https://www.geardex.app/compare/equipment-loan-software-for-photography-studios): GearDex, Cheqroom, Lend Engine, Booqable and EZRentOut compared for lending cameras and lenses.

## Useful guides and tools

- [Free camera gear inventory template](https://www.geardex.app/tools/camera-gear-inventory-template)
- [Photography equipment insurance checklist](https://www.geardex.app/tools/photography-equipment-insurance-checklist)
- [Camera gear depreciation calculator](https://www.geardex.app/tools/camera-gear-depreciation-calculator)
- [Camera inventory software vs. a spreadsheet](https://www.geardex.app/blog/camera-inventory-software-vs-spreadsheet)
- [How to catalog camera gear for insurance](https://www.geardex.app/blog/catalog-camera-gear-for-insurance)
- [Photography gear organizer guide](https://www.geardex.app/blog/photography-gear-organizer-2026)

## API docs for agents

- [Documentation index](https://www.geardex.app/api-docs/llms.txt): Every API docs page as static Markdown.
- [Complete API documentation](https://www.geardex.app/api-docs/all.md): Full reference, examples, webhooks and MCP setup in one Markdown file.
- [OpenAPI schema](https://www.geardex.app/api/studio-agent/openapi): Machine-readable request and response schemas.

## Contact

- Product support: geardex.help@gmail.com
- Contact page: https://www.geardex.app/contact
- Help center: https://www.geardex.app/help

## Features

### Gear library

One searchable home for every camera, lens, light, and accessory, with specs, serial numbers, photos, and purchase history.

Plan: Starter
URL: https://www.geardex.app/features/gear-library

### Smart Add & import

Type a model name and GearDex fills in the specs, or bring your whole list over with a CSV import that checks every row.

Plan: Starter
URL: https://www.geardex.app/features/smart-add

### Portfolio value

Track the value of every item automatically, watch six-month trends, and export an insurance-ready inventory in one click.

Plan: Pro
URL: https://www.geardex.app/features/portfolio-value

### Documents & warranties

Receipts, warranty cards, insurance policies, and manuals linked to the gear they belong to, with alerts before coverage lapses.

Plan: Pro
URL: https://www.geardex.app/features/documents

### Rigs & QR labels

Group bodies, glass, and support into rigs, then print QR labels that open the item straight from your phone.

Plan: Pro
URL: https://www.geardex.app/features/rigs

### QR scanning

Print a sheet of QR labels, then scan with your phone to find any item, check it out, check it in, or flag what's wrong.

Plan: Starter
URL: https://www.geardex.app/features/scan

### Locations & categories

Know which studio, case, or car each item is in, and sort gear into your own color-coded categories, with counts and value for each.

Plan: Starter
URL: https://www.geardex.app/features/locations

### Iris AI agent

Ask in plain English, or tell it what you bought. Iris answers from your kit, checks lens and filter fit, preps your shoots, and adds gear with one tap.

Plan: Starter
URL: https://www.geardex.app/features/iris

### Shoot planning

Plan every job in one place: shot lists, locations, call sheets, timelines, weather, and the gear assigned to it.

Plan: Starter
URL: https://www.geardex.app/features/shoot-planning

### Packing & readiness

Packing manifests and readiness checks built from the shoot plan, so you know the bag is complete before you leave.

Plan: Pro
URL: https://www.geardex.app/features/packing

### Carnet & travel lists

Turn a kit, shoot, or loan into an ATA carnet general list or travel gear list PDF, with serials, weights, values, and country of origin.

Plan: Pro
URL: https://www.geardex.app/features/carnet

### Reports & analytics

Up to ten reporting views, from collection trends to value by category and brand, so you decide from numbers instead of memory.

Plan: Pro
URL: https://www.geardex.app/features/reports

### Sites

A photography website with 8 art-directed themes, a live editor, client galleries, Stories, and inquiries and booking wired into GearDex.

Plan: Starter
URL: https://www.geardex.app/features/site

### Client galleries

Deliver every shoot in a gallery on your own Site: 12 covers, scenes from folders, favorites and notes, full-resolution downloads, and email visitors who land in your CRM.

Plan: Starter
URL: https://www.geardex.app/features/galleries

### Kits

Publish your kit as pages on your Site with retailer links, then see which items people click.

Plan: Starter
URL: https://www.geardex.app/features/showcases

### Loans & lending

Scan gear out and back in, get loans signed for, and see who has what, when it's due, and what fee applies, with automatic overdue alerts.

Plan: Pro
URL: https://www.geardex.app/features/loans

### Gear rentals

Publish a rental page for your kits. Renters pick dates and request one; you approve it into a loan, a client, and an invoice.

Plan: Studio
URL: https://www.geardex.app/features/gear-rentals

### Availability board

See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.

Plan: Studio
URL: https://www.geardex.app/features/availability

### Maintenance

Log cleanings, repairs, and sensor service, and get reminded before a lens is due for attention.

Plan: Studio
URL: https://www.geardex.app/features/maintenance

### Business

Inquiries, online booking, quotes, contracts with e-signatures and invoices paid through your own payment link, next to your gear.

Plan: Pro
URL: https://www.geardex.app/features/business

### Clients CRM

A photography CRM with photo profiles, birthdays and anniversaries ahead of time, lifetime value, referrals credited to a person and linked couples, next to your jobs and gear.

Plan: Pro
URL: https://www.geardex.app/features/clients

### Online booking

Publish session types on your Site, set your hours once, and let clients book, sign the contract, and get the deposit invoice without an email thread.

Plan: Studio
URL: https://www.geardex.app/features/booking

### Resale

Build resale listings from the records you already keep, bundle items together, and log what each one actually sold for.

Plan: Pro
URL: https://www.geardex.app/features/resale

### API & MCP

A REST API, webhooks, and an MCP adapter so your own tools and AI agents can read and update your inventory.

Plan: Studio
URL: https://www.geardex.app/features/api

## Plans

### Starter — Free

- A photography website with up to 3 pages
- 1 client gallery, 50 MB
- Up to 25 gear items in 10 categories
- 3 shoot plans with sun, weather and call sheets
- QR label for every item
- 1 kit on your Site
- 1 gear document
- 25 AI actions a week
- Web, phone, Mac and Windows apps

### Pro — $4/month or $39/year

- Unlimited gear in 50 categories
- Site: 3 themes, 10 pages, your own domain, no badge
- 3 client galleries, 200 MB each
- Gallery visitors become leads in Clients
- Clients, companies and jobs
- Calendar for shoots, loans and service
- Unlimited shoot plans with shot list, packing, readiness and timeline
- Crew call sheets with confirmations
- Loans: 3 open at a time, scanned out and in
- Signed loan agreements, wrap checks and carnet lists
- Consumables with low-stock alerts
- Reports, value trends and insurance PDF
- 5 rigs and kits + QR label sheets
- Market price lookup (10/week)
- 150 AI actions a week
- Priority support

### Studio — $19/month or $179/year

- Everything in Pro
- Pipeline inbox with email replies
- Online booking and mini-sessions
- Quotes, contracts and invoices
- Automations and client shoot pages
- 10 active client galleries, 10 GB each
- Site: all 12 themes, full design, Stories and unlimited pages
- Team workspace with 10 seats and permissions
- Unlimited loans + multi-item check-outs
- Availability board, recurring maintenance, gear rental page
- Utilization & ROI reports, 24-month trends
- Resale bundles, release and permit tracking
- Studio Agent API + webhooks
- Unlimited AI actions
- Dedicated support

Notes:

- **Client galleries** Starter: 1 gallery, 50 MB. Pro: 3 galleries, 200 MB each, 600 MB total. Studio: 10 active galleries, 10 GB each, 100 GB total. Storage includes high-resolution files and web sizes; archived galleries still use storage.
- **AI actions** are shared across Iris features. Most use 1 (Smart Add uses 1 per item); Find Image uses 2 and Generative Remove uses 2. Starter also has 100 a month and Pro 600 a month. Weekly allowances reset Monday and monthly ones on the 1st, at midnight UTC. Studio's unlimited actions are the owner's; team members don't use Iris. Help and billing questions to Iris are free.
- **Shoot plans** on Starter means three at a time, completed ones included: delete one to start another.
- **Market price lookup** works for cameras and lenses, and is capped at 10 lookups a week on Pro and Studio.
- **Open loans** on Pro hold one item or one kit each. Studio puts a whole cart on one check-out.
- **Site analytics** on Pro shows visits, top pages and outbound clicks. Studio adds sources, conversion by page, devices, locations, busiest hours, photo opens and story reads.
- **Inquiry form** messages reach you by email on every plan. On Studio they also land in your Pipeline inbox, where you can reply and book.
- **Gallery visitors** who enter an email are matched to a client or saved as a new lead. Starter keeps them, and they appear in Clients when you move to Pro.
- **Release form and permit tracking** doesn't provide legal advice or generate official government permits.
- **Invoices and deposits** are paid through your own payment link (Stripe, PayPal, Venmo, Square, Cash App or any https link). GearDex never handles or takes a cut of your clients' payments.
- **Team workspace** is 10 invited seats plus you, with permissions per module, managed by the Studio owner.
- **Studio Agent API** covers gear, shoots, maintenance and lending with scoped keys, plus webhooks for 23 event types.

## Plan comparison

### Gear & inventory

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Gear items | 25 | Unlimited | Unlimited |
| Categories | 10 | 50 | Unlimited |
| Search, filters and locations | Yes | Yes | Yes |
| Record readiness + kit snapshots | Yes | Yes | Yes |
| QR label per item + scan to find gear | Yes | Yes | Yes |
| QR label sheets | No | Yes | Yes |
| Gear documents (receipts, manuals, warranties) | 1 | Unlimited | Unlimited |
| Warranty tracking | Yes | Yes | Yes |
| Receipt inbox with AI extraction | No | Yes | Yes |
| CSV import, export and backup | Yes | Yes | Yes |
| Compare up to 4 items | No | Yes | Yes |
| Rigs and kits with weight calculator | No | 5 | Unlimited |
| Market price lookup* | No | 10/week* | 10/week* |
| Reviewed resale listings | No | Yes | Yes |
| Resale bundles | No | No | Yes |
| Web, phone, Mac and Windows apps | Yes | Yes | Yes |

### Reports & insurance

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Inventory overview | Yes | Yes | Yes |
| Collection and investment reports | No | Yes | Yes |
| Value trends | No | 12 months | 24 months |
| Depreciation method you choose | No | Yes | Yes |
| One-click insurance PDF | No | Yes | Yes |
| Loss-claim packet | No | Yes | Yes |
| Gear Advisor (Iris reads your collection) | No | Yes | Yes |
| Utilization & ROI reports | No | No | Yes |
| Maintenance report | No | No | Yes |

### Shoot planning

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Shoot plans | 3* | Unlimited | Unlimited |
| Sun, moon & tide planning | Yes | Yes | Yes |
| Weather & backup plans | Yes | Yes | Yes |
| Locations with permit notes | Yes | Yes | Yes |
| Moodboards & checklists | Yes | Yes | Yes |
| Call sheets & crew contacts | Yes | Yes | Yes |
| Reusable shoot templates | Yes | Yes | Yes |
| Basic shot list | Yes | Yes | Yes |
| Shoot Day field mode | Yes | Yes | Yes |
| AI shot lists and weather advice | Yes | Yes | Yes |
| Shot List workspace | No | Yes | Yes |
| Gear Packing workspace + packing list PDF | No | Yes | Yes |
| Production Readiness + Iris prep review | No | Yes | Yes |
| Unified Timeline | No | Yes | Yes |
| Crew call-sheet links with confirmations | No | Yes | Yes |
| Release form and permit tracking* | No | No | Yes |

### Lending & upkeep

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Hold gear for a date | Yes | Yes | Yes |
| Open loans* | No | 3 at a time* | Unlimited |
| Scan to check out and in | No | Yes | Yes |
| Signed loan agreements | No | Yes | Yes |
| Due and overdue reminders | No | Yes | Yes |
| Issue flags, wrap and spot checks | No | Yes | Yes |
| Turnaround days between bookings | No | Yes | Yes |
| Carnet & travel gear lists | No | Yes | Yes |
| Consumables + low-stock alerts | No | Yes | Yes |
| Multi-item check-outs | No | No | Yes |
| Check-outs to your team | No | No | Yes |
| Availability board | No | No | Yes |
| Maintenance with recurring service | No | No | Yes |
| Gear rental page | No | No | Yes |

### Your Site

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Pages | 3 | 10 | Unlimited |
| Themes | 1 | 3 | All 12 |
| Full design control (colors, type, layouts) | Accent color | Accent color | Yes |
| Section types | 6 | 11 | All 19 |
| Photos per portfolio gallery | 24 | 200 | 200 |
| Photos in your media library | 50 | 1,000 | Unlimited |
| Freeform sections (place anything anywhere) | No | No | Yes |
| Stories (blog) with RSS | No | No | Yes |
| Shop products (your own payment links) | No | 12 | Unlimited |
| Booking cards with deposits | No | No | Yes |
| Live services from your session types | No | No | Yes |
| Your own domain | No | Yes | Yes |
| Remove the GearDex badge | No | Yes | Yes |
| Address (geardex.app/you) | Fixed once your Site is made | Change every 30 days | Change every 7 days |
| Old address keeps redirecting | No | 30 days | Always |
| Site analytics | No | Standard | Full* |
| Inquiry form* | Yes | Yes | Yes |
| Team editing | No | No | Yes |
| Password-protected pages | Yes | Yes | Yes |
| Sitemaps, structured data and redirects | Yes | Yes | Yes |
| AI-training opt-out | Yes | Yes | Yes |

### Client galleries

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Client galleries* | 1 | 3 | 10 active |
| Photo storage per gallery | 50 MB | 200 MB | 10 GB |
| Total gallery storage | 50 MB | 600 MB | 100 GB |
| Covers, styles and palettes | Yes | Yes | Yes |
| Favorites, lists and notes | Yes | Yes | Yes |
| Full-resolution and web-size downloads | Yes | Yes | Yes |
| Password, email gate and download PIN | Yes | Yes | Yes |
| Expiry dates with reminders | Yes | Yes | Yes |
| Watermark on web sizes | Yes | Yes | Yes |
| Who opened, favorited and downloaded | Yes | Yes | Yes |
| No GearDex badge on galleries | Yes | Yes | Yes |
| Gallery visitors become leads in Clients* | Saved* | Yes | Yes |
| Galleries on your own domain | No | Yes | Yes |
| Deliver from Close Out | No | No | Yes |

### Clients & business

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Clients, companies and jobs | No | Yes | Yes |
| Calendar for shoots, loans and service | No | Yes | Yes |
| Client activity log and referrals | No | Yes | Yes |
| Pipeline inbox for inquiries | No | No | Yes |
| Client email replies in your inbox | No | No | Yes |
| Online booking and session types | No | No | Up to 100 |
| Mini-session days | No | No | Yes |
| Availability and Google Calendar sync | No | No | Yes |
| Prep guides and automations | No | No | Yes |
| Quotes and packages | No | No | Yes |
| Contracts with e-signatures | No | No | Yes |
| Invoices paid through your payment link* | No | No | Yes |
| Client shoot pages and close-out | No | No | Yes |

### Kits & sharing

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Kits on your Site | 1 | 5 | Unlimited |
| Product links per gear item | 1 | 3 | 5 |
| Outbound link analytics | No | Yes | Yes |
| Creator export formats | Gear list | Retailer list | YouTube + Markdown |
| Custom affiliate disclosure | No | Yes | Yes |

### Iris AI

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| AI actions* | 25 a week* | 150 a week* | Unlimited* |
| Ask Iris about your gear, shoots and business | Yes | Yes | Yes |
| AI descriptions + Smart Add from text or photos | Yes | Yes | Yes |
| Find Image for gear photos | Yes | Yes | Yes |
| Shoot plan from a pasted description | Yes | Yes | Yes |

### Studio & team

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Team workspace* | No | No | 10 seats* |
| Team calendars and assignments | No | No | Yes |
| Studio Agent API* | No | No | Read + write* |
| Webhooks with replay and audit log | No | No | Yes |

### Support

| Feature | Starter | Pro | Studio |
| --- | --- | --- | --- |
| Email and in-app support | Yes | Yes | Yes |
| Priority support | No | Yes | Yes |
| Dedicated support | No | No | Yes |

## Pricing FAQ

### Do the desktop apps cost extra?

No. The Mac and Windows apps are included with Starter, Pro and Studio. Sign in with your existing GearDex account to use the same gear and workspace. Desktop uses your plan's existing limits and needs an internet connection.

### Is the website really included on the free plan?

Yes. Starter publishes a real Site at geardex.app/yourname with 3 pages, an inquiry form and one client gallery with 50 MB, with a small GearDex badge. Pro includes 10 pages, 3 client galleries with 200 MB each, your own domain and no badge. Studio adds full design, Stories, live booking, unlimited pages and 10 active galleries with 10 GB each and 100 GB total.

### How much room do client galleries have?

Starter: 1 gallery, 50 MB. Pro: 3 galleries, 200 MB each, 600 MB total. Studio: 10 active galleries, 10 GB each, 100 GB total. Storage includes high-resolution files and web sizes; archived galleries still use storage. Favorites, downloads, passwords and expiry work on every plan, and no plan puts a GearDex badge on your galleries.

### Can I change plans anytime?

Yes. Upgrades apply right away from the app. Changing between Pro and Studio, switching monthly and yearly, or cancelling happens in Settings → Billing. Depending on Stripe proration, a change may bill immediately or at your next renewal.

### What happens to my data if I cancel or downgrade?

Nothing is deleted. When a paid plan ends, gated features lock and Starter limits apply: you keep everything you made and can still view, edit and export it, you just can't add more past a limit. Your published Site stays online, and your galleries stay live for clients to view, favorite and download; new galleries and uploads wait until you're back within Starter's room or upgrade. Every plan can export its data from Settings → Data & Privacy.

### Does GearDex take a cut of my clients' payments?

No. Clients pay your invoices and deposits through your own payment link (Stripe, PayPal, Venmo, Square, Cash App or any https link), straight to you. GearDex never handles that money.

### How does yearly billing work?

Pro is $39/year and Studio is $179/year, billed once up front. Paid subscriptions renew automatically at the end of each billing period until you cancel, and the next renewal date is always shown in Settings → Billing.

### Is there a setup fee or free trial?

There are no setup fees, and there is currently no free trial. Starter is free for as long as you like, so you can start there and upgrade when you're ready.

### Do you offer refunds?

No. All payments are final, except where the law requires a refund. When you cancel, you keep your plan until the end of the period you paid for and aren't charged again. Starter is free, so you can try GearDex before you upgrade.

### What payment methods do you accept?

Major credit and debit cards through Stripe checkout. Taxes are calculated at checkout where required.

### What if a payment fails?

Stripe retries the charge. If it stays unpaid, the subscription enters a past-due status with a 14-day grace period before paid features may be paused.

### Is my data secure?

We use secure HTTPS connections for the app and Stripe for billing. If you need specific security details before subscribing, reach out and we'll answer directly.

## Comparisons

- [GearDex vs Cheqroom: Gear Check-Out Compared](https://www.geardex.app/compare/geardex-vs-cheqroom): GearDex vs Cheqroom for photographers and studios: pricing, QR check-out, loans, kits and camera data, compared side by side. Checked October 2026.
- [GearDex vs Sortly for Camera Gear Inventory](https://www.geardex.app/compare/geardex-vs-sortly): GearDex vs Sortly for cameras and lenses: pricing, item limits, camera data, value tracking and check-out, compared side by side. Checked October 2026.
- [GearDex vs PhotoArsenal: Camera Gear Apps](https://www.geardex.app/compare/geardex-vs-photoarsenal): GearDex vs PhotoArsenal for managing cameras and lenses: platforms, pricing, compatibility, loans and team use, compared side by side. Checked October 2026.
- [Cheqroom Alternatives for Photography Studios](https://www.geardex.app/compare/cheqroom-alternatives): Five Cheqroom alternatives for photography studios, with pricing, check-out, reservations and camera data compared. GearDex, Booqable, EZRentOut and more.
- [Best Equipment Loan Software for Photo Studios](https://www.geardex.app/compare/equipment-loan-software-for-photography-studios): The best equipment loan software for photography studios in 2026: GearDex, Cheqroom, Lend Engine, Booqable and EZRentOut, with pricing and features compared.

## API

- [Documentation index](https://www.geardex.app/api-docs/llms.txt)
- [Complete API documentation](https://www.geardex.app/api-docs/all.md)
- [OpenAPI schema](https://www.geardex.app/api/studio-agent/openapi)