Precision inventory tracking for visual professionals.

Elevate your photography workflow with an intelligent operating system that tracks your inventory, plans your shoots, monitors market prices, and turns the heavy task of gear management into a simple one.

9:41
5G
GearDexGearDex
Iris AI
1
Dashboard
22 items

Portfolio Value

$47,824

54% over 6 months

22 total

Total Inventory

22

100% over 6 months

✦ Studio

Active Loans

7

+250% growth

✦ Studio

Maintenance

2

+167% services

Highest Value

$7,989

Newest Item

Canon R5

Recent Activity8 items

Canon EOS R5

CameraExcellent$3,899
Home
Inventory
Tools
More
5,600+
Items Tracked
$365,000+
In Gear Value Managed
99.9%
Uptime
10+
Analytics Tabs

Complete Photography Gear Lifecycle Management

From purchase to resale to shoot, handle every aspect of your professional kit with reimagined inventory pages, deeper reporting, and management tooling that scales from solo creators to studios.

I just bought a new 77mm Black Pro-Mist filter... which of my lenses are compatible with it?

User
Iris AI Agent

Nice - love a good diffusion filter! I found 4 lenses that are compatible with your new Pro-Mist filter:

  • • Fujifilm GF 80mm f/1.7 R WR
  • • Fujifilm GF 80mm f/1.7 R WR
  • • Sony FE 70-200mm F2.8 GM OSS II
  • • Sony FE 24-105mm F4 G OSS

Awesome! That'll save me from having to buy duplicates. Thanks Iris!

User

Meet Iris: Your AI Gear Agent

Ask questions in plain English. Iris searches your inventory, checks lens-to-camera compatibility across mounts, finds the best prices from B&H Photo and Adorama, and generates professional gear descriptions—all through natural conversation.

“Search B&H for the Sony FE 24-70mm GM II price”
“Show me cameras compatible with my Canon EF lenses”

Total Portfolio Value

+12.4% past year

$47,250

28 items

Feb '25MayAugNovJan '26

Cameras

$12.4k

Lenses

$22.1k

Accessories

$8.2k

Filters

$4.5k

Warranty expiring

Mavic 3 Pro · 22 days

Value increased

Sony A7R V · +$320

Insurance ready

28 items · $47,250

Value dropped 8%

Canon RF 70-200mm

Know What Your Gear Is Worth

Stop guessing the value of your kit. GearDex automatically tracks your portfolio value, monitors 6-month trends, and alerts you before warranties expire—so you're always covered for insurance, resale, and peace of mind.

Portfolio Value
Trend Analysis
Warranty Alerts
Insurance Export

Canon R5 overdue · reminder sent

3

Out Now

1

Overdue

$550

Rental Fees

Loan Timeline

Sony 24-70mm GM II

Alex Rivera · Due Feb 18

$200 held

Godox AD600 Pro

Maya Chen · Due Mar 1

$150 held

Canon R5

Studio B · 4 days overdue

No fee
geardex.app/@dylan
Live

Sony A7R V

24-70mm GM

70-200mm

+24

Lend Gear Without the Headache

Track every item you lend out, who has it, when it's due back, and what rental fee applies. Get automatic overdue alerts and share your kit professionally through a public showcase link.

Loan Tracking
Overdue Alerts
Client Showcases
Mobile Ready

Documents

14 files · 3 expiring soon

Search documents...

14

Total

5

Receipts

4

Warranties

3

Insurance

2

Manuals

Lumix S1R II - B&H Receipt

Camera · Jan 10, 2026 · PDF · 1.2 MB

Receipt

Canon RF 70-200mm Warranty

Lens · Mar 15, 2026 · PDF · 0.8 MB · Expires in 18 days

Warranty

Full Kit Insurance Policy

All Gear · Jan 3, 2026 · PDF · 3.8 MB

Insurance

DJI Mavic 3 Pro Manual

Accessory · Feb 8, 2026 · PDF · 12.4 MB

Manual

3 warranties expiring soon

Review and renew before they lapse

View all

Every Receipt, Warranty & Policy in One Place

Upload receipts, warranty cards, insurance policies, and user manuals—linked directly to each piece of gear. GearDex tracks expiration dates and alerts you before warranties lapse, so you're always covered when it counts.

Receipts
Warranty Alerts
Insurance Policies
Bulk Download

Shoot Plans

4 upcoming shoots

Sarah & Michael Wedding

Ready
Feb 14, 2026Malibu Beach
100%

Product Launch - TechCorp

Planning
Feb 20, 2026Downtown Studio
67%

Lifestyle Brand Shoot

Planning
Mar 5, 2026Venice Canals
33%

Emma's Senior Portraits

Done
Jan 28, 2026Golden Hour Park
100%

Planning Modules

LocationsTimingChecklistCall Sheet

Built for Every Photographer

From weekend portraits to commercial productions, GearDex helps you plan every shoot from start to finish. Assign the right gear to each job, build checklists, organize locations and call sheets, and track progress—so no matter what you shoot, you show up prepared.

Hobbyists
Semi-Pros
Professionals
Studios & Teams

Simple, transparent pricing

Start for free, upgrade as you grow. No hidden fees.

Starter

Free

Forever free

Up to 25 items
Up to 5 custom categories
Basic inventory tracking
Mobile access
POPULAR

Pro

$4

Per month, billed monthly

Unlimited items
Up to 50 custom categories
Advanced analytics
Priority support
Documents + warranty tracking
Rig builder + QR labels
Advanced search

Studio

$19

Per month, billed monthly

Everything in Pro
Unlimited custom categories
Maintenance scheduling
Loan management
Release form + permit tracking
Advanced reporting
Team workspace + permissions
Studio Agent API + webhooks
MCP adapter + custom integrations
Dedicated support
AI actions without a general cap
Start free, upgrade anytimeNo commitmentNo credit card required

Frequently Asked Questions

You can track camera bodies, lenses, accessories, filters, and drones. Each item can include serial numbers, purchase dates, current values, warranty information, custom locations, photos, documents, categories, maintenance, loans, and type-specific specs.
Iris AI Agent uses state-of-the-art Generative AI models to answer questions in plain English. You can ask about lens compatibility across different camera mounts (Canon EF to Sony E, Nikon F to Z, etc.), search for current gear prices from B&H Photo and Adorama, find specific items in your collection, or get AI-generated descriptions for your equipment. Iris AI Agent has access to your full inventory and can perform complex queries instantly.
Yes! Upload warranty documents, receipts, and insurance papers for each item. GearDex will automatically track expiration dates and send you alerts when warranties are approaching expiration (urgent alerts at 30 days, warnings at 90 days). This ensures you never miss a warranty claim opportunity.
A Showcase is your public-facing gear portfolio with a custom URL (e.g., geardex.com/@yourname). You can create multiple showcases for different purposes—Wedding Kit, Portrait Kit, Street Photography Kit—and share these links with clients to show exactly which cameras and lenses you'll use for their project. It's a professional way to build trust and transparency.
Track both outgoing and incoming equipment loans with full details: who borrowed what, when it's due back, rental fees, and loan status. GearDex sends automatic overdue notifications and maintains a complete loan history for assistants, freelancers, friends, and rental clients.
Unlike spreadsheets, GearDex offers: (1) Iris AI Agent for instant answers about compatibility and pricing, (2) automatic value tracking and depreciation analysis, (3) loan management with automatic overdue alerts, (4) mobile-responsive access from any device, (5) warranty expiration notifications, (6) public showcase sites for client sharing, and (7) 8 analytics tabs tracking your investment over time. Everything updates automatically—no manual formulas needed.
Not at all! GearDex is designed for everyone from hobbyists to professional studios. The interface is intuitive, and Iris AI Agent can answer questions in plain English. If you're new to photography, Iris AI Agent can even explain lens mount compatibility, help you understand which accessories work with your camera, and suggest gear based on your existing collection.
Yes! GearDex is a fully responsive web application that works beautifully on phones, tablets, and desktop computers. Access your inventory anywhere, add new gear on location, check loan status from your phone, or search for equipment while shopping—all from any modern browser.
Your data is stored securely in the cloud with automatic backups. We use enterprise-grade encryption and follow industry best practices for data security. You can also export your complete inventory as JSON anytime for local backups or insurance documentation.
Yes! GearDex supports CSV import for cameras, lenses, accessories, filters, and drones, with dedicated templates and row-level validation. You can also export your inventory as CSV or JSON at any time, giving you complete control over your data.
GearDex includes 8 comprehensive analytics tabs: (1) Collection overview with portfolio value tracking, (2) Investment analysis showing purchase trends and depreciation, (3) Category and brand breakdowns, (4) Maintenance cost tracking, (5) Loan frequency analysis, (6) Location-based inventory reports, (7) 6-month value trend charts, and (8) Recent activity logs. All data is exportable for insurance claims or tax purposes.
Yes! The Studio plan ($19/month) includes multi-user support with collaboration features. Perfect for photography studios, rental houses, or teams that share equipment. Each user can track who has what gear and when it's expected back.

Stop managing gear with spreadsheets.

Join 900+ photographers, studios, and rental houses streamlining their operations.