Photography business software that sits next to your gear.
Inquiries land in one inbox, clients book from your Site, and quotes, contracts and invoices go out from the same place you plan the shoot and pack the kit. Clients pay through your own payment link.
- Inbox for inquiries and client email replies
- 1
- Taken from your clients' payments
- 0%
- Documents: quotes, contracts, invoices
- 3
What is photography business software?
Photography business software runs the client side of a photography business: inquiries, booking, quotes, contracts, invoices and client records. GearDex Business keeps all of it next to your shoot plans and gear, so a booked session already knows its client, its date and the kit it needs.
The business side shouldn't need five more apps.
A typical booking touches a contact form, an email thread, a scheduling link, a document tool for the contract, an invoicing app and a calendar. Every handoff is a place where a date gets copied wrong or a deposit gets forgotten.
And none of those tools knows which camera is going to the shoot.
GearDex Business puts the inquiry, the booking, the paperwork and the client record in one place, next to the shoot plan and the gear.
Every inquiry in one inbox.
Inquiries from your Site arrive in Pipeline. Reply from GearDex, and when the client answers by email, their reply lands back in the same conversation, unread, with the history trimmed off.
- Inquiries, leads and upcoming bookings
- Client email replies filed in the thread
- Turn an inquiry into a client and a job
Clients book themselves.
Set up session types with a length, a price and a deposit, set your availability, and publish them on your Site. Mini-session days fill a set of short slots, Google Calendar keeps busy times off the page, and reminders go out once a day.
- Session types and availability
- Mini-session days with a waitlist
- Google Calendar sync
Business is included from Pro. Start free and upgrade when you need it.
Quote, sign and invoice in one flow.
Build a quote from your packages, send it, and let the client accept it online. Contracts are signed by both sides with an audit trail, and invoices carry your payment link, so the money goes straight to your Stripe, PayPal, Venmo, Square or Cash App.
- Quotes and packages
- Contracts with e-signatures
- Invoices paid through your own payment link
GearDex Business vs. a stack of separate tools
| Capability | GearDex | Separate tools | Email and spreadsheets |
|---|---|---|---|
| Inquiries and replies in one thread | Yes | Depends on the tool | Search your inbox |
| Online booking from your own Site | Yes | Separate link | No |
| Quotes, contracts and invoices together | Yes | Two or three apps | Manual |
| Clients pay you directly, no cut | Yes | Often a processing fee | Yes |
| Knows the shoot plan and the gear | Yes | No | No |
Ready to take bookings in an afternoon.
Start with the pieces a client sees first, then let the rest fill in as work comes in.
- Google Calendar sync
- Prep guides and automations
- Client shoot pages
- 01
Publish
Turn on your Site and add your services and contact form.
- 02
Set up
Add session types, availability and your payment link.
- 03
Run
Answer inquiries, send quotes and contracts, and invoice when it's booked.
The small print, handled.
Your payment link
Invoices and deposits are paid through your own link. GearDex never handles client payments.
E-signatures
Both sides sign, with consent and an audit trail on every contract.
Calendar sync
Busy times from Google Calendar stay off your booking page.
Clients and jobs
Every person, company and job on one record, with activity and referrals.
Business on every plan
Included from Pro. Start free and upgrade when you need it.
Pipeline, booking, quotes, contracts, invoices, automations, client pages and the full Site
Have an account? Sign in
Business, answered.
More questions? Visit support or contact us.
No. Invoices and deposits are paid through your own payment link, such as Stripe, PayPal, Venmo, Square or Cash App. GearDex never handles client payments.
When you reply to an inquiry from GearDex, the client's answer comes back to the same conversation in Pipeline and marks it unread.
Yes. Connect Google Calendar and your busy times are kept off your booking page.
Pro includes Clients, jobs and Calendar. Studio includes everything: Pipeline, booking, quotes, contracts, invoices, automations, client pages and the full Site.
Works well with
All features- All plansExplore shoot planning
Shoot planning
Plan every job in one place: shot lists, locations, call sheets, timelines, weather, and the gear assigned to it.
- All plansExplore showcases
Showcases
Publish your kit as a public page with retailer links, then see which items people click.
- StudioExplore availability board
Availability board
See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.
Run the business side too.
Join 900+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac & web