A camera maintenance log that reminds you first.
Log cleanings, calibrations, repairs, and sensor service against each item. Repeat it by the calendar or by how often the gear goes out, get reminded before it's due, and see what upkeep really costs.
- Service types, from sensor cleaning to firmware
- 11
- Statuses: scheduled to completed
- 4
- Reminder window before service is due
- 3 days
What is a camera maintenance log?
A camera maintenance log is a dated record of the service each piece of equipment has had: cleanings, calibrations, repairs, firmware updates, and inspections, with cost and provider. In GearDex, every record is attached to its item, scheduled service triggers reminders, and the history carries into reports and resale listings.
Dust spots are a scheduling problem.
Most gear problems announce themselves at the worst moment: a sensor full of dust on a client shoot, a lens that's drifted out of calibration, a drone that wants a firmware update at the launch site.
Nobody forgets on purpose. There's just no system that says it's been eight months since the last clean.
GearDex logs every service against the item, schedules the next one by date or by use, and reminds you before it's due.
Every service record, in one table.
The Maintenance page lists each record with the gear item, service type, status, service date, cost, and provider. On top, a running count shows records, scheduled, in progress, and completed work, plus your total cost. Filter by status and search by item or provider.
- Cleaning, sensor and lens cleaning, calibration, repair, inspection
- Firmware updates, battery replacement, warranty service
Ask IrisLog it in seconds.
Add Maintenance Record asks for the gear, service type, service date, and status, then the cost, service provider, and notes. Set the status to Scheduled to plan ahead, or Completed to log what's already done.
Maintenance is included from Studio. Start free and upgrade when you need it.
Service that books itself.
Set a record to repeat every few months, or after a number of check-outs or shoots. When a by-use service hits its count, GearDex schedules the next one for that day and tells you, so the sensor gets cleaned after the twentieth wedding, not the thirtieth.
- Every 1 to 60 months
- After 1 to 1,000 check-outs or shoots
- Recurring service on Studio
Reminded before it's due, flagged when it breaks.
Service due in the next 3 days gets a reminder in the app and by email, and so does service that slips past its date. Problems found on set don't wait for the schedule: flag the item, choose whether it comes out of circulation, and Send to Service turns the flag into a maintenance record.
- Flags from a check-in, a wrap check, or the item's page
- Completed records pre-fill resale listings and feed reports
GearDex vs. Excel and Apple Reminders
| Capability | GearDex | Excel | Apple Reminders |
|---|---|---|---|
| Record attached to the item | Yes | A separate log | No |
| Cost and provider per service | Yes | Yes | No |
| Reminder before it's due | Yes | No | Yes |
| Repeats by date or by use | Yes | Manual | By date |
| Blocks bookings during service | Yes | No | No |
| Service history in resale listings | Yes | No | No |
A full service history in ten minutes.
Start with the last service you remember for each body and lens, then schedule the next one.
- 11 service types
- Recurring service on Studio
- Maintenance reports on Studio
- 01
Import
Log past service from receipts: type, date, cost, provider.
- 02
Organize
Schedule the next cleaning or calibration for each item.
- 03
Maintain
Act on reminders and mark service completed when it's done.
Connected to everything else.
On the calendar
Scheduled service shows next to shoots and loans.
Blocks bookings
Gear in maintenance can't be reserved on the availability board.
Feeds resale
Service history pre-fills resale listings.
In the API
Read and write maintenance records, and get webhooks when they change.
Recurring service
Every few months, or after a set number of check-outs and shoots.
Issue flags
A flagged item can leave circulation until it's fixed, then go to service in one step.
Maintenance on every plan
Included from Studio. Start free and upgrade when you need it.
Maintenance logs, recurring service by date or use, reminders, and maintenance reports
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Maintenance, answered.
More questions? Visit support or contact us.
Any service: cleaning, sensor cleaning, lens cleaning, calibration, repair, inspection, firmware update, battery replacement, preventive maintenance, warranty service, or other. Each record has a date, cost, provider, and notes.
Yes. Open service due within the next 3 days gets a reminder in the app and by email, and service that slips past its date gets an overdue reminder too.
Yes, on Studio. Set a record to repeat every 1 to 60 months, or after a number of check-outs or shoots. When a by-use service reaches its count, GearDex schedules the next one for that day and lets you know.
The flag stays on the item with its note and photo, and a blocking flag like Needs repair or Damaged takes it out of circulation so it can't be lent or booked. Send to Service turns the flag into a maintenance record.
Maintenance is part of Studio, together with unlimited loans, the availability board, and team workspaces.
Works well with
All features- StudioExplore availability board
Availability board
See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.
- Pro+Explore loans & lending
Loans & lending
Scan gear out and back in, get loans signed for, and see who has what, when it's due, and what fee applies, with automatic overdue alerts.
- Pro+Explore reports & analytics
Reports & analytics
Collection trends, value by category and brand, insurance and warranty coverage, and Gear Advisor, so decisions come from data, not memory.
Keep every lens in service.
Join 300+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac, Windows & web