A camera maintenance log that reminds you first.
Log cleanings, calibrations, repairs, and sensor service against each item. Schedule the next one, get reminded before it's due, and see what upkeep really costs.
- Service types, from sensor cleaning to firmware
- 11
- Statuses: scheduled to completed
- 4
- Reminder window before service
- 7 days
What is a camera maintenance log?
A camera maintenance log is a dated record of the service each piece of equipment has had: cleanings, calibrations, repairs, firmware updates, and inspections, with cost and provider. In GearDex, every record is attached to its item, scheduled service triggers reminders, and the history carries into reports and resale listings.
Dust spots are a scheduling problem.
Most gear problems announce themselves at the worst moment: a sensor full of dust on a client shoot, a lens that's drifted out of calibration, a drone that wants a firmware update at the launch site.
Nobody forgets on purpose. There's just no system that says it's been eight months since the last clean.
GearDex logs every service against the item, puts the next one on the calendar, and reminds you the week before.
Every service record, in one table.
The Maintenance page lists each record with the gear item, service type, status, service date, cost, and provider. On top, a running count shows records, scheduled, in progress, and completed work, plus your total cost. Filter by status and search by item or provider.
- Cleaning, sensor and lens cleaning, calibration, repair, inspection
- Firmware updates, battery replacement, warranty service
Ask IrisLog it in seconds.
Add Maintenance Record asks for the gear, service type, service date, and status, then the cost, service provider, and notes. Set the status to Scheduled to plan ahead, or Completed to log what's already done.
Maintenance is included from Studio. Start free and upgrade when you need it.
Reminded before it's due, remembered after.
Each record keeps the item, date, provider, cost, and notes. Scheduled service in the next week triggers a Maintenance Reminder in the app and by email, and completed records stay with the item, where they pre-fill resale listings and feed maintenance reports.
GearDex vs. a paper log vs. calendar reminders
| Capability | GearDex | Paper log | Calendar reminders |
|---|---|---|---|
| Record attached to the item | Yes | In a binder | No |
| Cost and provider per service | Yes | Yes | No |
| Reminder before it's due | Yes | No | Yes |
| Blocks bookings during service | Yes | No | No |
| Service history in resale listings | Yes | No | No |
A full service history in ten minutes.
Start with the last service you remember for each body and lens, then schedule the next one.
- 11 service types
- Reminders in-app and by email
- Maintenance reports on Studio
- 01
Import
Log past service from receipts: type, date, cost, provider.
- 02
Organize
Schedule the next cleaning or calibration for each item.
- 03
Maintain
Act on reminders and mark service completed when it's done.
Connected to everything else.
On the calendar
Scheduled service shows next to shoots and loans.
Blocks bookings
Gear in maintenance can't be reserved on the availability board.
Feeds resale
Service history pre-fills resale listings.
In the API
Read and write maintenance records, and get webhooks when they change.
Maintenance on every plan
Included from Studio. Start free and upgrade when you need it.
Maintenance logs, scheduling, reminders, and maintenance reports
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Maintenance, answered.
More questions? Visit support or contact us.
Any service: cleaning, sensor cleaning, lens cleaning, calibration, repair, inspection, firmware update, battery replacement, preventive maintenance, warranty service, or other. Each record has a date, cost, provider, and notes.
Yes. Scheduled service due within the next week triggers a Maintenance Reminder in the app and by email.
Maintenance is part of Studio, together with loans, the availability board, and team workspaces.
Works well with
All features- StudioExplore availability board
Availability board
See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.
- StudioExplore loans & lending
Loans & lending
Track every item you lend: who has it, when it's due, and what fee applies, with automatic overdue alerts.
- Pro+Explore reports & analytics
Reports & analytics
Collection trends, value by category and brand, insurance and warranty coverage, and Gear Advisor, so decisions come from data, not memory.
Keep every lens in service.
Join 900+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac & web