The photography packing list app that builds itself from the plan.
Build the real kit for each shoot, resolve reservation conflicts, and leave with every assigned item packed. A readiness score tells you what's still open, and a wrap check counts it all back before you head home.
- Production readiness checks
- 11
- Packing manifest, carnet general list, travel list
- 3 PDFs
- Live counts: assigned, packed, held
- 3
What is a photography packing list app?
A photography packing list app turns the gear a shoot needs into a checklist you tick off as you pack. In GearDex, the list comes from the shoot plan: each assigned item can be reserved for the shoot window, checked as packed, and printed on a manifest with sign-off lines for the crew.
You always remember the charger in the car.
Generic packing lists are either too long to use or too short to trust. They don't know which bodies you're bringing, that the second one needs its own batteries, or that the lens you planned on is already out on loan.
So you pack from memory, and memory is usually right. Usually.
GearDex builds the list from the gear assigned to the shoot, holds it so nobody else books it, and checks the whole production before you leave.
Pack from the plan, not from memory.
The packing manifest lists every item assigned to the shoot with a checkbox for packed and a chip for Reserved or Not reserved. Assigned, Packed, and Held counts sit on top with a progress bar. Reserve all in one click, ask Iris to suggest what's missing, or add gear by type.
- Print or download the manifest as a PDF
- Reserve or release each item
- Sync gear from a rig
Ask Iris
A readiness score you can trust.
Production Readiness checks the whole shoot, bag included. Planning coverage gives you a percentage, and each row, from Locations locked to Kit packed and held, is marked Ready or Open with a one-line reason. On Studio it also checks releases and permits.
- Iris Prep Review spots a lens booked elsewhere or a missing charger
- Suggested fixes apply only when you click Apply changes
Packing & readiness is included from Pro. Start free and upgrade when you need it.
Count it back before you leave.
From the day before the shoot, Gear Packing has a Wrap Check. Scan each label or type a serial and the item is found. Mark anything Missing, or Flag what came back damaged. Finish, and the summary lists every issue; a missing item gets a flag and comes out of circulation until it turns up.
- Scan labels or type serials
- Missing items are flagged and held back from bookings
- Flag a problem from Field Mode on the day
Customs paperwork from the gear you packed.
Carnet opens from the packing page, a kit, or a loan. Pick your dates, fill in any missing country of origin, and download a Carnet General List with each piece's trade description, serial number, weight, value, and origin, or a Travel List with insured values for the airline and your insurer.
- Trade descriptions written from each item's specs
- Missing serials and origins marked before you print
GearDex vs. Apple Notes and Notion
| Capability | GearDex | Apple Notes | Notion |
|---|---|---|---|
| Checklist you can tick off | Yes | Yes | Yes |
| Built from the shoot's assigned gear | Yes | No | No |
| Holds gear for the shoot window | Yes | No | No |
| Flags unavailable gear | Yes | No | No |
| Sign-off lines for the crew | Yes | No | Checkboxes |
| Wrap check that scans it all back | Yes | Untick and redo | Duplicate the page |
| Carnet and travel list PDFs | Yes | No | No |
Packed and signed off in ten minutes.
Once your gear is in GearDex, a packing list is a few taps from any shoot.
- Reserve all in one click
- Wrap check from the day before
- Carnet and travel lists on Pro
- 01
Import
Assign gear to the shoot, or sync it from a rig.
- 02
Organize
Reserve it for the shoot window and clear any conflicts.
- 03
Maintain
Check items off, export the manifest, and run a wrap check before you head home.
What's in the PDFs.
Gear table
Every item with reserved status, notes, and a return checkbox.
Run of day
The shoot day checklist, light, and conditions.
Locations
Best light, permit, and parking for each location.
Crew and contacts
Arrival, safety notes, team brief, and who to call.
Carnet general list
Trade description, serial, quantity, weight, value, and country of origin for each piece.
Travel list
Every piece with its insured value and valuation basis, for the airline and your insurer.
Packing & readiness on every plan
Included from Pro. Start free and upgrade when you need it.
Kit snapshots and record readiness for your gear
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Shot, packing, and readiness workspaces, the packing manifest, wrap checks, and carnet and travel lists
Packing & readiness, answered.
More questions? Visit support or contact us.
Yes. Print or download it as a PDF with case readiness counts, the gear table, sign-off lines, the run of day, locations, and crew contacts.
The item is reserved for the shoot window, so it can't be booked for something else at the same time.
Only if you say so. Prep review suggests replacements and checklist items, and nothing changes until you click Apply.
A count of the shoot's gear before you leave. From the day before the shoot, open Wrap Check on Gear Packing, scan labels or type serials, and mark anything missing or damaged. Missing items get a flag and stay out of circulation until they're found. It's part of Pro, and the same check runs when a loan comes back.
Yes, on Pro. Carnet on a shoot's packing page, a kit, or a loan builds the General List with trade descriptions, serial numbers, quantities, weights, values, and country of origin, plus a Travel List with insured values. Items missing a serial or an origin are marked so you can fix them before you print.
Flag it from Field Mode. Pick the issue, add a note or a photo, and choose whether the item comes out of circulation. The flag stays on the item until you resolve it.
Works well with
All features- All plansExplore shoot planning
Shoot planning
Plan every job in one place: shot lists, locations, call sheets, timelines, weather, and the gear assigned to it.
- Pro+Explore rigs & qr labels
Rigs & QR labels
Group bodies, glass, and support into rigs, then print QR labels that open the item straight from your phone.
- StudioExplore availability board
Availability board
See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.
Pack once. Pack right.
Join 300+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac, Windows & web