Can GearDex replace my wedding photography packing checklist?

GearDex can connect a shoot plan to the equipment you own, which makes the checklist specific to real camera bodies, lenses, flashes, and accessories. Many photographers will still keep a short day-of checklist for consumables and personal items.

Can I track backup camera bodies and lenses?

Yes. Each backup can have its own serial number, condition, location, documents, service history, and assignment to a shoot or reusable kit.

Does GearDex track batteries and memory cards?

Batteries, card wallets, chargers, and other accessories can be cataloged as gear. You can group them with the kit and include them in a shoot plan.

Which plan is best for a full-time wedding photographer?

Pro is usually the closest fit because it includes unlimited items and shoot plans, documents, warranty tracking, reports, the rig builder, and QR labels. Starter works for up to 25 items and three shoot plans.

Gear management for wedding photographersWalk into every wedding knowing what is packed, paired, and ready.

Build the kit once, connect it to the date, and keep backup bodies, flashes, batteries, cards, receipts, and service history close to the gear they belong to.

Start for free Try the packing list

Wedding photographer checking two camera bodies, lenses, flashes, and batteries beside a mapped terrain pattern

A wedding kit is not a pile of equipment. It is a chain of backups that has to hold for twelve hours.

Three handled photo prints showing a wedding couple, a reception dance, and a packed camera bag

What does GearDex do for wedding photographers?

GearDex is a camera gear inventory and shoot-planning app. Wedding photographers use it to catalog both bodies, every lens, flash, battery, and card, attach serials and receipts, and connect that kit to each wedding date, so backups are checked and the cases are packed from a plan instead of memory.

Rigs & QR labelsPro+

The two-body kit, saved once

Save body A, body B, both zooms, and the flash as one kit. GearDex totals the packed weight and value, and each piece keeps its own QR label.

Explore rigs & QR labels

Packing & readinessPro+

Batteries and cards on the manifest

The packing manifest comes from the shoot plan: bodies, lenses, cards, and spare batteries, checked off and held, with a readiness percentage before you leave.

Explore packing & readiness

Loans & lendingStudio

Second-shooter loans

Log which body and lens the second shooter takes, who has it, and when it's due back. Overdue loans are flagged in red.

Explore loans & lending

Documents & warrantiesPro+

Receipts behind every backup

Receipts, warranty cards, and policies are linked to the gear they cover, and warranties show when they're about to expire.

Explore documents & warranties

Try it on your own kit.

Starter is free for up to 25 items. No credit card required.

Start for free Try the packing list

A wedding-day workflow built around redundancy

The useful unit is the assignment, not the individual lens. GearDex lets the inventory record feed the plan without turning prep into another spreadsheet.

Wedding call sheets, shot cards, memory card cases, and a pencil arranged as a working prep kit

01
Once
Build the working kit
Catalog the two bodies, primary zooms, primes, flashes, triggers, audio, batteries, cards, chargers, and support gear you rely on.
Output
A searchable kit with serials, condition, value, and current location.
02
Week of
Create the wedding plan
Add the event date, venue, call time, contacts, notes, and the equipment assigned to each part of the day.
Output
One plan for prep, ceremony, portraits, reception, and departure.
03
Night before
Check the backups
Confirm that every critical role has a fallback: body, focal range, flash, trigger, battery path, card path, and charger.
Output
A gap check before the cases leave the studio.
04
After delivery
Close the loop after delivery
Return gear to its location, note damage or battery problems, and schedule service while the details are fresh.
Output
A clean record for the next booking instead of a mystery in the next case.

The fields that matter before a wedding

Camera records stay useful because the planning details and ownership evidence live beside the item, not in separate folders.

Example wedding loadout

Malibu Coast Wedding

A practical output for the lead photographer's main case. The example is fictional, but the structure matches a real GearDex workflow.

Role	Primary	Backup	Status
Lead body	Full-frame body A	Full-frame body B	Packed
Ceremony range	24-70mm f/2.8	35mm prime	Packed
Portrait range	70-200mm f/2.8	85mm prime	Packed
Reception light	Flash A + trigger	Flash B + spare trigger	Check batteries

The point is knowing which owned item fills each role and whether that item is ready.

Identity

Brand and model
Serial number
Mount or compatibility
Item photo
Custom category

Readiness

Condition
Current location
Availability
Last service
Maintenance notes

Ownership

Purchase date
Purchase price
Current estimate
Receipt
Warranty document

Assignment

Shoot plan
Kit or rig
Venue
Call time
Packing status

Set it up before the next job.

Three steps take you from a list in your head to a record the whole workflow can use.

01
Add the kit
Type a model and Smart Add fills in the specs, or bring your spreadsheet in with the free CSV template.
Smart Add & import
02
Attach the evidence
Add serial numbers and item photos, then drop receipts and warranty cards onto the gear they cover.
Documents & warranties
03
Plan the next wedding
Create a shoot plan for the date and assign body A, body B, and every backup to the part of the day it covers.
Shoot planning

Choose a plan by the size of the working kit

A small solo kit can start free. Pro is the practical fit once wedding work depends on unlimited gear, documents, and repeatable shoot plans.

Compare all plans

Starter
Free
A compact personal kit
Up to 25 items, 10 categories, search, filters, mobile access, and three shoot plans.
ProBest fit
$4/month
A working photographer or filmmaker
Unlimited items and shoot plans, documents, warranty tracking, reports, trends, the rig builder, and QR labels.
Studio
$19/month
Shared equipment operations
Everything in Pro, plus loans, maintenance, studio analytics, and access to Studio features as they become available.

Questions about GearDex for wedding photographers

Still unsure? Visit help and support.

GearDex mascot checking two camera bodies, a backup lens, and spare batteries in a hard case

GearDex can connect a shoot plan to the equipment you own, which makes the checklist specific to real camera bodies, lenses, flashes, and accessories. Many photographers will still keep a short day-of checklist for consumables and personal items.
Yes. Each backup can have its own serial number, condition, location, documents, service history, and assignment to a shoot or reusable kit.
Batteries, card wallets, chargers, and other accessories can be cataloged as gear. You can group them with the kit and include them in a shoot plan.
Pro is usually the closest fit because it includes unlimited items and shoot plans, documents, warranty tracking, reports, the rig builder, and QR labels. Starter works for up to 25 items and three shoot plans.