Identity
- Brand and model
- Serial number
- Mount or compatibility
- Item photo
- Custom category
Gear management for wedding photographers
Walk into every wedding knowing what is packed, paired, and ready.
Build the kit once, connect it to the date, and keep backup bodies, flashes, batteries, cards, receipts, and service history close to the gear they belong to.
Free for 25 items. No credit card required.
A wedding kit is not a pile of equipment. It is a chain of backups that has to hold for twelve hours.
A wedding-day workflow built around redundancy
The useful unit is the assignment, not the individual lens. GearDex lets the inventory record feed the plan without turning prep into another spreadsheet.
- 01
Build the working kit
Catalog the two bodies, primary zooms, primes, flashes, triggers, audio, batteries, cards, chargers, and support gear you rely on.
A searchable kit with serials, condition, value, and current location.
- 02
Create the wedding plan
Add the event date, venue, call time, contacts, notes, and the equipment assigned to each part of the day.
One plan for prep, ceremony, portraits, reception, and departure.
- 03
Check the backups
Confirm that every critical role has a fallback: body, focal range, flash, trigger, battery path, card path, and charger.
A gap check before the cases leave the studio.
- 04
Close the loop after delivery
Return gear to its location, note damage or battery problems, and schedule service while the details are fresh.
A clean record for the next booking instead of a mystery in the next case.
See the collection behind the checklist
The dashboard shows the condition of the full inventory. Search pulls up the exact backup body or lens without opening every case.
Inventory at a glance
See value, categories, active work, recent changes, and gear that needs attention before the next date.
Find the fallback fast
Search by brand, model, category, condition, or availability when a body or lens changes at the last minute.
The fields that matter before a wedding
Camera records stay useful because the planning details and ownership evidence live beside the item, not in separate folders.
Readiness
- Condition
- Current location
- Availability
- Last service
- Maintenance notes
Ownership
- Purchase date
- Purchase price
- Current estimate
- Receipt
- Warranty document
Assignment
- Shoot plan
- Kit or rig
- Venue
- Call time
- Packing status
Example wedding loadout
Malibu Coast Wedding
A practical output for the lead photographer's main case. The example is fictional, but the structure matches a real GearDex workflow.
| Role | Primary | Backup | Status |
|---|---|---|---|
| Lead body | Full-frame body A | Full-frame body B | Packed |
| Ceremony range | 24-70mm f/2.8 | 35mm prime | Packed |
| Portrait range | 70-200mm f/2.8 | 85mm prime | Packed |
| Reception light | Flash A + trigger | Flash B + spare trigger | Check batteries |
The point is not a prettier checklist. It is knowing which owned item fills each role and whether that item is actually ready.
Choose a plan by the size of the working kit
A small solo kit can start free. Pro is the practical fit once wedding work depends on unlimited gear, documents, and repeatable shoot plans.
Starter
A compact personal kit
Up to 25 items, five custom categories, search, filters, mobile access, and three shoot plans.
View Starter planPro
Recommended for this workflow
A working photographer or filmmaker
Unlimited items and shoot plans, documents, warranty tracking, reports, trends, the rig builder, and QR labels.
View Pro planStudio
Shared equipment operations
Everything in Pro, plus loans, maintenance, studio analytics, and access to Studio features as they become available.
View Studio planDetails worth checking before you move the inventory.
Can GearDex replace my wedding photography packing checklist?
GearDex can connect a shoot plan to the equipment you own, which makes the checklist specific to real camera bodies, lenses, flashes, and accessories. Many photographers will still keep a short day-of checklist for consumables and personal items.
Can I track backup camera bodies and lenses?
Yes. Each backup can have its own serial number, condition, location, documents, service history, and assignment to a shoot or reusable kit.
Does GearDex track batteries and memory cards?
Batteries, card wallets, chargers, and other accessories can be cataloged as gear. You can group them with the kit and include them in a shoot plan.
Which plan is best for a full-time wedding photographer?
Pro is usually the closest fit because it includes unlimited items and shoot plans, documents, warranty tracking, reports, the rig builder, and QR labels. Starter works for up to 25 items and three shoot plans.
Find the workflow that matches the way you work.
Make the next pack-out boring.
Start with the gear you use every weekend. The first 25 items are free.