A camera gear lending tracker that gets it back on time.
Track gear you lend and gear you borrow: who has it, when it's due, and what the rental fee is. GearDex reminds you before it's due and flags it when it's late.
- Directions: lending out, borrowing in
- 2
- Statuses: active, overdue, returned, cancelled
- 4
- Default loan length, easy to change
- 7 days
What is a camera gear lending tracker?
A camera gear lending tracker records every piece of equipment that leaves your hands: what it is, who has it, when it went out, when it's due back, and any rental fee. GearDex adds reminders before the due date, overdue flags, loans of whole kits, and a history for every item and borrower.
“Who has the 85mm?” shouldn't be a group chat.
Lending gear to an assistant, a second shooter, or a rental client is normal. Keeping track of it usually isn't: a text thread, a whiteboard, a memory of a handoff in a parking lot.
It works until the day you need the lens and nobody's sure where it went.
GearDex gives every loan a record, a due date, and a reminder, and shows the item as on loan everywhere you look.
Every loan, on one list.
The Loans page lists every loan with the item, borrower, status, and due date, with a running count of loans, active, overdue, returned, and active rental fees on top. Overdue rows stand out in red. Filter by status or loan type, mark returned, or loan an item again.
- Active, overdue, returned, and cancelled
- Outgoing and incoming loans
- Edit, cancel with undo, or reopen
Ask IrisCreate a loan in under a minute.
Choose Outgoing or Incoming, pick a camera, lens, accessory, filter, drone, rig, or kit, and add the borrower's name, email, and phone. Set the loan and due dates, the loan rental fee, and the purpose. Lending a kit? Use its preset fee.
Loans & lending is included from Studio. Start free and upgrade when you need it.
Reminders before it's late.
Every loan keeps its borrower, dates, fee, and purpose on one record, with Extend due date and Mark returned close at hand. Active loans due in the next week trigger a Loan Reminder in the app and by email, and anything past due is flagged overdue.
GearDex vs. a checkout spreadsheet vs. a group chat
| Capability | GearDex | Checkout spreadsheet | Group chat |
|---|---|---|---|
| Borrower, dates, and fee per loan | Yes | Manual | No |
| Reminders before the due date | Yes | No | No |
| Overdue flag | Yes | Conditional formatting | No |
| Item shows as on loan everywhere | Yes | No | No |
| History per item and borrower | Yes | If nobody deletes rows | Scroll up |
Lending under control in ten minutes.
Start with what's out right now. Log current loans first, and new ones become a habit.
- In-app and email reminders
- Kit loans with preset fees
- Loan reports on Studio
- 01
Import
Log gear that's already out, with borrower and due date.
- 02
Organize
Save kits with rental fees for the setups you lend most.
- 03
Maintain
Act on reminders, extend when plans change, and mark returns.
The small print, handled.
Incoming loans
Track gear you've borrowed or rented in, too.
Extend or reopen
Push a due date, reopen a loan, or cancel with undo.
Bulk actions
Mark several loans returned at once.
Loan reports
Loan volume, status mix, and top borrowers in Reports.
Loans & lending on every plan
Included from Studio. Start free and upgrade when you need it.
Loans with reminders, overdue alerts, kit loans, and loan reports
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Loans & lending, answered.
More questions? Visit support or contact us.
Create a loan with the item, borrower, dates, and rental fee. GearDex tracks its status, sends a reminder before it's due, and marks it overdue if it's late.
Yes. Loans can be outgoing, when you lend gear out, or incoming, when you borrow or rent it in.
Yes. Save a kit with a rental fee per day, week, or project, then lend it in one step.
Loans are part of Studio, along with maintenance, the availability board, and team workspaces.
Works well with
All features- StudioExplore availability board
Availability board
See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.
- Pro+Explore rigs & qr labels
Rigs & QR labels
Group bodies, glass, and support into rigs, then print QR labels that open the item straight from your phone.
- StudioExplore maintenance
Maintenance
Log cleanings, repairs, and sensor service, and get reminded before a lens is due for attention.
Lend with confidence.
Join 900+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac & web