A camera warranty tracker that files the receipt with the gear.
Upload receipts, warranty cards, insurance policies, and user manuals, linked directly to each piece of gear. GearDex tracks expiration dates and alerts you before warranties lapse, so you're covered when it counts.
- Document types
- 4
- Per file: PDF, JPEG, PNG, HEIF, DOC
- 5MB
- Bulk download, sorted into folders
- 1 zip
What is a camera warranty tracker?
A camera warranty tracker stores proof of purchase and warranty terms for each piece of gear and watches the expiry dates for you. In GearDex, every receipt, warranty card, insurance document, and manual is attached to the item it covers, searchable, and flagged as its coverage gets close to running out.
The receipt is always in the other inbox.
Paperwork for camera gear is scattered by design: an email from the retailer, a card in the box, a PDF from the insurer, a manual you downloaded once. When a lens fails in month eleven, finding proof of purchase before the warranty ends is a race.
And nobody remembers expiry dates. Coverage lapses quietly, usually a few weeks before you needed it.
GearDex ties each document to the gear it belongs to, reads the dates, and tells you what's expiring next.
Paperwork that belongs to something.
The Documents library lists every file with the gear it's linked to, its type, and when it was added. A running count shows receipts, warranties, insurance, and manuals, and warranty chips like “Expiring Soon” sit right next to the file name. Filter by type, gear, or warranty status, export, or select several at once.
- Receipt, Warranty Card, Insurance Document, User Manual
- Upload several files at once, or save a link
- Iris Review tab for receipts Iris has read
Ask IrisReceipts, read for you.
Upload a receipt to Iris Review and Iris pulls out the merchant, date, and price, then matches it to the gear it belongs to. Check the fields, then save it or run it again. Warranties are ranked by urgency, so the next expiry is always first.
Documents & warranties is included from Pro. Start free and upgrade when you need it.
Open a camera. Its paperwork is right there.
Every item's page has its own Documents panel: receipt, warranty card, and manual, each one click to download, with an upload slot for the next file. Adding a proof document completes the item's record readiness, and the warranty date shows at the top of the page.
GearDex vs. Google Drive, OneDrive, Dropbox, and Apple Photos
They'll all hold a PDF. None of them knows which lens it belongs to.
| Capability | GearDex | Google Drive | OneDrive | Dropbox | Apple Photos |
|---|---|---|---|---|---|
| Linked to the exact item it covers | Yes | No | No | No | No |
| Reads merchant, date, and price from a receipt | Yes | No | No | No | No |
| Warranty alerts at 90, 30, and 7 days | Yes | No | No | No | No |
| Filter by gear, type, and warranty status | Yes | Filename and text | Filename and text | Filename and text | Text in photos |
| Shows what each item is still missing | Yes | No | No | No | No |
| Insurance export with values | Yes | No | No | No | No |
Every warranty on file in ten minutes.
Start with your most expensive gear and the warranties still running. The rest can trickle in as receipts arrive.
- PDF, JPEG, PNG, HEIF, DOC, DOCX
- Saved filters for repeat searches
- One-click bulk download
- 01
Import
Upload receipts and warranty cards, or send them through Iris Review.
- 02
Organize
Link each one to its item and add warranty expiry dates.
- 03
Maintain
Act on alerts as coverage nears its end, and export for insurance.
Built for the day you need it.
Warranty alerts
Expiring warranties surface at 90, 30, and 7 days so you can act in time.
Bulk download
One zip with Receipts, Warranties, Insurance, and Manuals folders.
Insurance CSV
Export your insured inventory straight from the Documents page.
Saved filters
Name a search, reuse it, and make it the view Documents opens to.
Documents & warranties on every plan
Included from Pro. Start free and upgrade when you need it.
Documents & warranties, answered.
More questions? Visit support or contact us.
PDF, JPEG, PNG, HEIF, DOC, and DOCX, up to 5MB per file. You can also save a document as a link.
Add an expiry date to a warranty and GearDex tracks it, flagging it as it gets close: warning at 90 days, urgent at 30, critical at 7.
Yes. Bulk download creates one zip with your documents sorted into Receipts, Warranties, Insurance, and Manuals folders.
Starter includes one gear document so you can see how it works. Pro adds documents and warranty tracking for your whole kit.
Works well with
All features- Pro+Explore portfolio value
Portfolio value
Track the value of every item automatically, watch six-month trends, and export an insurance-ready inventory in one click.
- All plansExplore gear library
Gear library
One searchable home for every camera, lens, light, and accessory, with specs, serial numbers, photos, and purchase history.
- StudioExplore maintenance
Maintenance
Log cleanings, repairs, and sensor service, and get reminded before a lens is due for attention.
Never dig for a receipt again.
Join 900+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac & web