Camera gear QR code tracking, right from your phone.
Stick a GearDex label on every body, lens, case, and kit. Point your phone at it to see what it is and where it stands, then check it out, check it in, or flag it without touching a keyboard.
- Avery label sizes, a different item in every cell
- 3
- Apps to install: scanning runs in the browser
- 0
- Single labels and scan-to-find on Starter
- Free
What is camera gear QR code tracking?
Camera gear QR code tracking means every item carries a printed code that links to its record. Scanning it with a phone pulls up the item, its serial number and status, and who has it. In GearDex the same scan also checks gear out to a borrower, checks it back in, or raises a flag.
Nobody wants to read a serial off a lens barrel at 6 a.m.
On set and in the gear room, typing is the slow part. Searching for “the second FX3” or squinting at a serial number turns a five-minute check-out into fifteen.
Labels from a label maker tell two bodies apart, but they can't say who has the gear or whether it came back damaged.
GearDex labels link to the record. Scan one and you're looking at the item, its status, and the next thing to do with it.
A sheet of labels, one item per cell.
Pick items and kits, or add a whole kit or location at once, and GearDex lays them out on Avery 5160, 5163, or 22806 with a different item in every cell. Start at any label to use up a half-printed sheet.
- Kit labels open the kit, item labels open the item
- Labels you've already printed keep scanning
- Single labels on every plan, sheets on Pro
Check-in is just scanning.
Switch Scan to Check in and every label you read goes back into the library, credited to the right loan. Each row keeps an Undo for a few seconds, so a mis-scan costs nothing.
- Each scan returns the item to its loan
- 5-second Undo on every return
- The rest of the loan stays open until it's back
QR scanning is included on the free plan.
Flag it where you find it.
A cracked filter or a sticky zoom ring gets a flag from the scan sheet, the gear page, a check-in, or a wrap check. Pick what's wrong, add a note or a photo, and take it out of circulation so nobody books it until it's fixed.
- Needs repair, Damaged, Missing, Sensor dust, Needs cleaning, Battery worn
- Send to service opens a maintenance record
- Resolving the flag puts the gear back
GearDex vs. a label maker and a spreadsheet
| Capability | GearDex | Label maker | Spreadsheet |
|---|---|---|---|
| The label opens the item's record | Yes | No | No |
| A different item on every label of a sheet | Yes | One at a time | Mail merge |
| Shows who has it right now | Yes | No | If someone updated it |
| Check out and in by scanning | Yes | No | No |
| Flag a problem from the scan | Yes | No | No |
Labeled and scanning in an afternoon.
Start with the gear that leaves the studio most.
- Scanning runs in the browser on iPhone and Android
- Avery 5160, 5163, and 22806
- Kit labels for cases and bags
- 01
Import
Add your gear, or import it from a spreadsheet.
- 02
Organize
Print a label sheet for your kits, cases, and the items you lend.
- 03
Maintain
Scan out, scan in, and flag what needs attention.
Built for the gear room.
No app to install
Open Scan in your phone's browser and allow the camera.
Type or wedge
Type a code, or use a USB or Bluetooth scanner anywhere on the page.
Kit labels
A kit label opens the kit and checks the whole thing out.
Location sheets
Print every label for a shelf or case at once.
QR scanning on every plan
Included on the free plan. Paid plans raise the limits.
Everything in Pro, with multi-item carts from the scanner
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QR scanning, answered.
More questions? Visit support or contact us.
No. Scan runs in the browser on your phone and uses its camera. A USB or Bluetooth barcode scanner that types like a keyboard works too.
Avery 5160 (1″ × 2⅝″), 5163 (2″ × 4″), and 22806 (2″ × 2″). Each cell can hold a different item or kit, and you can start at any label on the sheet.
Single labels and scanning to look gear up are free on every plan. Label sheets and scanning to check out, check in, and flag are part of Pro.
The sheet says who has it and when it's due, and offers Check In instead of Check Out.
Works well with
All features- Pro+Explore loans & lending
Loans & lending
Scan gear out and back in, get loans signed for, and see who has what, when it's due, and what fee applies, with automatic overdue alerts.
- Pro+Explore rigs & qr labels
Rigs & QR labels
Group bodies, glass, and support into rigs, then print QR labels that open the item straight from your phone.
- All plansExplore locations & categories
Locations & categories
Know which studio, case, or car each item is in, and sort gear into your own color-coded categories, with counts and value for each.
Label it once. Scan it for years.
Join 900+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac & web