Camera gear rental software for the kit you already own.
Publish the kits you rent out with rates, photos, and what's inside. Renters check their dates, see what's free, and send a request. Approve it and GearDex checks the kit out, adds the renter to Clients, and drafts the invoice.
- For every kit you rent, in your Site's look
- 1 page
- Records one approval creates: loan, client, invoice
- 3
- Renter names shown to other renters
- 0
What is camera gear rental software?
Camera gear rental software publishes the equipment you rent out, checks requested dates against what's already booked, and turns an accepted request into a rental with paperwork. GearDex does it from the gear records you already keep, so each rental is a loan with a client, an agreement, and reminders, plus an invoice attached.
Renting out your kit shouldn't mean a second system.
Plenty of photographers rent their kit out between jobs. The requests come by DM, the dates live in someone's head, and the invoice gets written at the end of the month, if at all.
Rental platforms built for rental houses add storefronts, deposits, and fees sized for a business that only rents.
GearDex adds a rental page to the gear records and loans you already keep, so a request becomes a real check-out without retyping anything.
Requests that turn into loans.
Requests land on the Loans page with the kit, dates, quote, and the renter's message. Approve opens the check-out already filled in, and the renter is added to your Clients. Once it's out, Create Invoice drafts a gear rental invoice for the quote.
- The renter is emailed when you approve or decline
- The kit is held for the dates like any loan
- A draft invoice for the quoted fee
Signed before it leaves the studio.
Send the rental agreement with the check-out. The renter signs on their phone, and the items, serials, replacement values, dates, and your terms are fixed the moment it's sent.
Gear rentals is included from Studio. Start free and upgrade when you need it.
Due dates the renter hears about.
Rentals get the same reminders as every loan: due tomorrow, due today, and late. You see them in the app, and with borrower emails on, the renter hears from your studio by name.
GearDex vs. DMs and rental marketplaces
| Capability | GearDex | DMs and a spreadsheet | Rental marketplaces |
|---|---|---|---|
| Your own page and your own rates | Yes | No | A listing on their site |
| Dates checked against your shoots and loans | Yes | No | Their calendar only |
| Request becomes a loan, client, and invoice | Yes | No | Their own booking flow |
| Signed agreement and due-date reminders | Yes | No | Varies |
| Fee per rental | None | None | Usually a commission |
Your rental page, live today.
A rental is a kit with a rate and a photo.
- Uses your Site's look
- Renters never see who has the gear
- Agreements and reminders included
- 01
Import
Build the kits you rent, with a rate per day, week, or project.
- 02
Organize
Turn on the rental page in Settings › Lending, write your pickup notes, and choose the kits.
- 03
Maintain
Approve requests and check out. Reminders and invoices follow.
What renters see.
A date check
Pickup and return dates, then Available or Booked those dates on every kit.
Privacy
Availability never names another renter, client, or job.
Rates
Per day, week, or project from each kit, with a quote for the dates.
Photos and contents
Kit photos and every item inside, so renters know what they get.
Gear rentals on every plan
Included from Studio. Start free and upgrade when you need it.
The public rental page, with requests that approve into a loan, a client, and an invoice
Have an account? Sign in
Gear rentals, answered.
More questions? Visit support or contact us.
From your rental page: they choose pickup and return dates, see which kits are free, and send a request with their name, email, and a message. It arrives on your Loans page.
No. A kit shows Available or Booked those dates, never who has it or why.
Approving a request can draft a gear rental invoice for the quoted fee, which you send like any other GearDex invoice.
Studio. Lending a kit with an agreement and reminders starts on Pro.
Works well with
All features- Pro+Explore loans & lending
Loans & lending
Scan gear out and back in, get loans signed for, and see who has what, when it's due, and what fee applies, with automatic overdue alerts.
- StudioExplore availability board
Availability board
See every item's bookings, loans, and handoffs on one board, so the team never double-books a body.
- Pro+Explore rigs & qr labels
Rigs & QR labels
Group bodies, glass, and support into rigs, then print QR labels that open the item straight from your phone.
Let your kit earn between jobs.
Join 900+ photographers, studios, and rental houses who already run their kit on GearDex.
- Free forever plan
- No credit card
- Import from CSV
- Mac & web